Terms & Conditions
Yosemite Basecamp and Aspen Outdoor Mgmt Services strive to provide our guests with an exceptionally clean, safe, friendly and sustainable experience. The following Policies have been established based on industry standards, management and operational procedures and are considered a part of our reservation agreement with you. As our hotel guest, by reading and signing your hotel registration you are agreeing to abide by all of our Policies and Regulations, terms and conditions, and procedures. These Policies and Regulations are presented here to help promote our guests’ safety and enjoyment and to ensure that each guest is aware of the understandings between Yosemite Basecamp and the guest. Our Policies and Regulations may change from time to time, so please read throughly even if you have stayed with us before.
100% SMOKE-FREE The Yosemite Basecamp is 100% Smoke-Free. For safety and to assure that our facility is not exposed to items or actions that create an odor which is unhealthy and objectionable to our guests and staff, and that is difficult to remove from the air, carpet, walls, and furniture we do not permit smoking tobacco, marijuana, illegal drugs, e-cigarettes, vape pens, vaping, cartridges containing the liquid of nicotine, hookahs, or cigars in our facility, on the decks or within 25 feet of any doorway. Guests will be charged an additional $300.00 fine for violating this policy. Guests are encouraged to notify Front Desk staff immediately if they smell cigarette, marijuana, or other objectionable odors.
CANDLE, INCENSE, ESSENTIAL OILS: Candle, incense, essential oils (diffusing, vaporizing, etc.) other than those provided are prohibited. These items and activities will be treated as smoking, a fine accessed, and the guest may be evicted with no refunds. NO-
COOKING, COOKING APPLIANCES, COMBUSTIBLES, OR FIREWORKS: The safety of our guests, staff, and this facility is extremely important to us. Except for the microwave and refrigerator unit that Yosemite Basecamp provides, preparation of food in guest rooms by any type of cooking appliances is prohibited. A minimum fee of $300.00 will be charged for cooking inside a room, including, but not limited to hot plates, toaster ovens, water heaters, rice cookers, combustible, open flame, burners, heating appliance, or any other item intended for cooking. Open fires, flames, charcoal grills, and fireworks are not allowed anywhere on hotel property. A gas grill is provided and may be used; however, it may not be brought inside or moved.
PETS: We love pets, but they are not allowed on the Yosemite Basecamp premises due to allergies, cleanliness and safety. A minimum fee of $150.00, in additon to any damage, will be charged if pets or evidense of pets are found in your room during or after your stay.
GUARANTEED RESERVATIONS & CANCELATIONS: Guests must be 18 years and older or accomanied by a parent or gardian. All reservations must be guaranteed with 1 night charged to valid major credit card - We accept Visa, Master Card, American Express, Discover Card and Paypal. Please make sure to receive a reservation confirmation number when you make a reservation. Reservations must be canceled 5 days prior to your arrival date, in order to cancel with a $25.00 fee. Cancelations made within 5 day will forfeit thier deposit. Reservations will be held until 11:00 a.m. the morning following your scheduled arrival date. If you have not checked in by that time, a NO-SHOW charge of one room night, plus tax will be charged to your credit card and the balance of your reservations will be canceled. Yosemite Basecamp is not responsible for weather conditions, personal emergencies, or schedule changes. We highly recommend considering travel insurance to protect yourselves against the financial risks of traveling such as accidents, illness, missed flights, cancellations and lost or stolen luggage.
CHECK-IN TIME: 3:00 p.m.
EARLY CHECK-IN & LATE CHECK-OUT Early check-in and late check-out are offered based on availability. Please contact Yosemite Basecamp staff directly to request early check-in and late check-out prior to your arrival (209) 336-3233. Please note that 1-night stays are not eligible for early check-in and late check-out.
CHECK-IN REQUIREMENTS: Guests must be at least 18 years of age to check in at Yosemite Basecamp. In the interests of security and to prevent fraud, guests are required to confirm their identity by providing their valid government issued photo identification (State driver’s license, passport, etc.) at check-in. A valid, signed, and pre-approved credit card in the name of the guest registration is also required. It is your responsibility to fully understand the manner in which your bank processes pre-authorizations and charges to your credit/debit card. Some banks hold pending authorizations for up to 30 business days. PRE-
AUTHORIZATION AT CHECK-IN: We require pre-authorized of credit cards/debit cards at check-in. A pre-authorization is a temporary hold of a specific amount of your available credit limit balance placed on your credit/debit card for the full amount of your intended stay, plus tax. All credit/debit cards are pre-authorized at check-in. Pre-authorization is not a charge to your account, it is a hold on those funds. Once your actual charge is posted at check-out it can take anywhere from 24 hours to 30 days for the original pre-authorization to be removed by your bank. Generally, most banks release the hold within 3-5 days. It is your responsibility to be aware of how your bank handles all of your transactions, including pre-authorizations. We are unable to remove pre-authorizations directly through our hotel.
GUEST REGISTRATION: We require valid contact information from the guest making the reservations including first and last name, address, phone number, and signature. The names of all guests occupying the room must be registered. Information regarding your license plate/car description will also gathered during this check-in for security.
CHECK-OUT TIME: Room rental period expires at 11:00 a.m. $50.00, plus tax may apply for late checkout.
SPECIAL REQUESTS: We will make every effort to honor special requests such as roll-away beds, food preferences etc. All special requests are noted on reservations or requested in advance.
RIGHT TO REFUSE SERVICE: The Yosemite Basecamp is privately owned and operated. We reserve the right to refuse service to anyone for any reason(s) that does not violate Federal or State laws. The Yosemite Basecamp has a zero tolerance policy in which we will refuse to admit or refuse service or accommodation at the Yosemite Basecamp or may remove a person, without refund, who refuses to abide by the reasonable standards and policies established by the State of California and the owners for the operation and management of the hotel. The Yosemite Basecamp will refuse service or evict a guest: for refusal or failure to pay for accommodations, is under the influence of alcohol, drugs, or any other intoxicating substance and acts in a disorderly fashion as to disturb the peace of other guests or is not in compliance with state liquor laws; acts in a disorderly fashion as to disturb the peace of other guests; is unable to properly supervise their children at all times, seeks to use the hotel for an unlawful purpose; seeks to bring into the hotel: an unlawfully possessed firearm; or something, including an explosive or hazardous or toxic substance, that is unlawful to possess and that may be dangerous to other persons; destroys, damages, defaces, or threatens harm to hotel property or guests; causes or permits persons to exceed the maximum allowable occupancy of room, refuses to abide by the reasonable standards or policies established by The Yosemite Basecamp for the operation and management of our hotel.
Visitors must notify Front Desk upon their arrival. Visitors must be accompanied by the registered guest at all times. Visitors are not allowed to use guest amenities including light hiker breakfast, grill or Wi-Fi. As a registered guest, you are responsible for your visitor at all times.
LIGHT HIKER'S BREAKFAST: Our breakfast is free to registered guests and included fruit, granola, juice, almond milk, coffee, tea, cocoa.
DISCOUNTS: We do not offer discounted room rates for participation or employment in organizations such as AAA, AARP, government employees, etc.
DO NOT DISTURB AND STAY OVER SERVICE TO ROOMS: To provide all of our guests with an exceptionally clean and safe hotel experience, we provide daily housekeeping. Our members will enter the room between 11AM - 2PM unless to DO NOT DISTURB door sign is hanging. Members may be required to enter the room at subsequent times to clean the room, check for safety, and verify the condition of the room. Management reserves the right to enter a room with a known status of DO NOT DISTURB for reasonable purposes, such as an emergency, housekeeping, maintenance, verify that the room, its furnishings, and mechanical equipment are intact, or to address or prevent a violation of our Hotel Policy/House Rules. In the event of suspected illegal activity, management reserves the right to summon law enforcement to aid in eviction. The right to privacy ends when a Hotel Policy/House Rule is broken. Law enforcement will be granted immediate access to hotel property and rooms of evicted guests. CHILDREN: Well behaved children of all ages are welcomed. As the parents, guardians, or chaperones of children you are personally and legally responsible for and must supervise them at all times. For safety reasons, please do not leave children unattended in guest rooms or allow them to roam the Adventure Loft property unsupervised.
LOST & FOUND POLICY: The Yosemite Basecamp assumes no liability for lost, misplaced, stolen, or damaged valuables or belongings. If you discover that you have left behind something of value to you, please call us immediately (209) 336-3233 and we will try to assist you in locating your lost item. We are not responsible for any item left behind by a guest. However, any item, with the exception of perishable items, left behind by our guests and found after departure by Housekeeping will be collected, logged in, and kept in a secure location for collection by the owner for up to fourteen (14) days. Records of Lost & Found items are retained for five years. Reasonable effort will be made to notify the guest that an item has found. Perishable items, underwear, and miscellaneous toiletries are discarded.
We would be happy to return your lost item(s) to you by United States Postal Service. Sorry, no UPS or FED EX deliveries. Your credit card will be charged packaging and postage, plus a $10.00 handling fee. A separate receipt will be mailed to you. The Yosemite Basecamp is not responsible for any item lost or misdirected during shipment by the United States Postal Service. Please contact the USPS Customer Service Department at 1-800-275-8777.
Lost & Found items are held for fourteen (14) days while we attempt to contact the guest. If guest contact information is incorrect or cell phone mailbox is full and we are unable to contact the guest during the fourteen (14) day holding period, the unclaimed item(s) are thrown away, given to local organizations, or disposed of accordingly by The Yosemite Basecamp.
ALCOHOL POLICY: Registered guests of legal age who choose to bring their own alcoholic beverages must consume those in their room. Alcohol is not allowed in public and outdoor areas. Alcohol consumed during special events served by a licensed caterer with permit to serve/sale alcohol is restricted to those 21 years old or older (valid photo identification required) and can only be consumed at that event venue.
FIREARMS AND WEAPONS: The safety and security of our guests and staff is extremely important to us. Our Firearms and Weapons Policy is designed for the protection of our guests, vendors, staff, and owners, and pertains to the presence of firearms and weapons on hotel premises. The Yosemite Basecamp recognize that guests and vendors may legally possess firearms or weapons for a variety of legitimate purposes. This policy has been developed to create a safe environment by providing appropriate guidance over the custody of firearms and weapons on our premises. The Yosemite Basecamp is private property. Guests, who are lawfully permitted to possess a firearm or weapon, may bring such onto our hotel premises for storage purposes only, with the understanding that they are personally responsible for following:
Guests must abide by all Federal, State, and local laws.
Firearm and weapons must be appropriately registered.
Firearms must be unloaded
No cleaning of firearms is permitted on hotel premises.
Firearms and weapons must be safeguarded and secured in either a locked, hard sided firearm container or a soft gun case provided by the guest at all times and clearly labeled with their name and contact information.
No firearms or weapons in public or outdoor areas,
Damages caused by arrowheads will be charged accordingly, please be careful.
Guests and vendors who fail to abide by our policy may be asked to leave the hotel premises, are subject to trespass and may be subject to further legal action. Exempted from this policy are law enforcement officers and designated military personnel who are on-duty and required to carry firearms in the performance of their duties. No exemption to this policy is allowed for private persons, even those licensed and permitted to carry a firearm openly or concealed under local, state, or federal law, are exempt from this policy. It is our policy to promptly turn over any firearms left on the property to the Tuolumne County Sheriff's Office. Questions concerning these policies or its implementation may be addressed to the hotel owners directly (209) 336-3233
BICYCLES/HOVER BOARDS/ROLLER BLADES: Bicycles, Hover boards, and roller blades are not permitted in guest rooms. Depending on available space, Front Desk staff will be happy to secure these items in our store room. We assume no liability for theft, loss, and/or damage, and you waive any and all such liability.
EMERGENCY OR FIRE: Please call 911 in the event of a fire or other emergency.
The hotel is fully equipped with smoke detectors, CO detectors and fire extinguishers. Yosemite Basecamp reserve the right to take action against any guest or visitor found to have tampered or interfered with any detection equipment throughout the hotel, including detector heads in public areas, guest rooms, and fire extinguishers. Guests or visitors found to have tampered with any fire detection or fire-fighting equipment will be charged with any costs incurred by the hotel due to their actions and will be evicted from the hotel. Depending on the severity of the guest actions, law enforcement may become involved at Basecamps discretion. Should the fact that fire-fighting or detection equipment had been tampered with come to light after the guest has departed, we reserve the right and you hereby authorize us to charge your credit or debit card for any damage incurred to your room or the Hotel property during your stay, including and without limitation for all property damage, missing or damaged items, smoking fee, cleaning fee, guest compensation, etc.
NO IN-ROOM PARTY: The Yosemite Basecamp enforces a No In-Room Party Policy to ensure we can protect the hotel and our guests at all times. No parties, loud disturbances and/or noise-nuisance are allowed or tolerated on these premises. In the event of a disturbance, one polite request (warning) will be given to reduce the noise. If our request is not followed, the guest will be asked to leave the hotel without refund. Registered guest(s) is responsible for all persons visiting. Non-Registered visitors are only permitted until 10:00 P.M. If found with more “people” not listed on the Guest Registration Form after 10:00 P.M. your stay will be considered a party. You will be ordered to vacate the premises without refund.
FREE WiFi ACCESS: Access to our WiFi is free for our registered guests. The hotel WiFi access code is subject to change without notice. WiFi signals are subject to change without notice depending on the room’s location, the status of our WiFi-equipment, and interference from other local wireless signals. The Yosemite Basecamp assumes no liability for guest use.
TERMS & CONDITIONS: The Yosemite Basecamp makes its best efforts to ensure that all the information that appears on its website is accurate. However, no warranty, expressed or implied, is given that the information provided on this website is error free. Yosemite Basecamp does not accept liability for any errors and/or omissions, and reserves the right to change the information published at any time and without notice.
ILLNESS, EPIDEMICS & INFESTATIONS: The Yosemite Basecamp reserves the right to refuse accommodations to a guest arriving with a contagious disease. In cases where sickness occurs during the stay, please notify the Front Desk staff. In the case of serious sickness, you may be requested to receive appropriate health care from a nearby healthcare facility. During epidemics we are entitled to employ precautionary measures within our judgment or as required by local authorities. We may charge you a room cleaning fee as we deem appropriate under the circumstances.
The cleanliness of our rooms is extremely important to our guests. If you bring any infestation into your room or onto our hotel premises, we may charge you for any and all costs and expenses, including immediate or urgent response requirements and loss of room revenue, that we deem necessary to address the infestation.
PARKING AT OWN RISK: All vehicle(s) must be listed on the registration at check-in. Parking for registered guest(s) is free. All vehicles are parked at the risk of the owner. The Yosemite Basecamp shall not assume liability or responsibility for any vehicle, occupants, or contents while operated or parked on the hotel property. If a vehicle is left in the hotel parking lot after the guest has departed without the written consent of the hotel, the hotel reserves the right to have the vehicle towed at the owner’s expense. No vehicle repairs on hotel premises.
DAMAGE AND/OR THEFT OF HOTEL PROPERTY You are liable for any damage howsoever caused (whether by the deliberate, negligent, or reckless act) to the room (s), Basecamp premises or property caused by you or any person in your party whether or not staying at the hotel during your stay. The Yosemite Basecamp reserves the right to retain your credit card and/or debit card details as presented at registration and charge or debit the credit /debit card such amounts as it shall in its sole discretion deem necessary to compensate or make good the cost or expenses incurred or suffered by The Yosemite Basecamp as a result of the aforesaid. Should this damage come to light after the guest has departed, we reserve the right and you hereby authorize us to charge your credit or debit card for any damage incurred to your room or the Hotel property during your stay, including and without limitation for all property damage, missing or damaged items, smoking fee, cleaning fee, guest compensation, etc. We will make every effort to rectify any damage internally prior to contracting specialist to make the repairs, and therefore will make every effort to keep any costs that the guest would incur to a minimum. Guest Rooms found with waste strewn around, in complete disorder, stains and/or “trashed” will be subject to maintenance deep cleaning fee, administration fee and/or third party fees. Damage to rooms, fixtures, furnishing and equipment including the removal of electronic equipment, towels, art work, etc. will be charge at 120% of full and new replacement value plus any shipping and handling charges. Any damage to hotel property, whether accidental or willful, is the responsibility of the registered guest for each particular room. Any costs associated with repairs and/or replacement will be charged to the credit card of the registered guest. In extreme cases, criminal charges will be pursued. Damage to mattresses and linen including; towels, mattress pads, sheets, bedspreads, blankets resulting from the use of body oils, make-up, shoe-polish, etc. will result in a charge for the special cleaning, repair or replacement of the damaged article.
CHANGES OR MODIFICATION TO THE HOTEL POLICY/HOUSE RULES: The Yosemite Basecamp reserves the right to amend, modify, change, cancel, vary or add to these Hotel Policies/House Rules or the arrangements and content featured on our Hotel website at any time without prior notice. Please contact The Yosemite Basecamp staff for updates to Hotel Policy/House Rules. Any modification to these Hotel Policy/House Rules that occurs before your departure is considered a part of your reservations agreement with us.
I have carefully read, clearly understood and accepted the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon myself, my heirs, assigns, personal representative and estate and for all members of my family, including minor children.